Project reporting in project management
Although project reports are not the most glamorous part your job, they can help ensure that projects go according to plan. Stakeholders simply love it when that happens! dY~
LetaEUR(tm),s will show you how to make common types of project reports work for your business.
Types of project management reports
Reporting on project status is more than just communicating the latest updates to your team members and stakeholders. Project reports can be used to manage risk, monitor budgets, and create more precise project plans.
Here are some project reports that you might find helpful:
Report on team availability
Status report
Report on project health
Risk assessment
Time tracking report
Baseline reports
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Try TeamGantt NowTry TeamGantt NowTeam availability reports example
You need to know how many resources you have to complete your project plan. You can use a team availability report to see how much work each member of your team has to do in order make smart resourcing decisions for your project.
Status report example
A weekly status report can be a great way to keep your stakeholders and team informed, and to manage expectations as the project progresses. These quick highlights should be included in your status report.
Complete thataEUR(tm).
ThataEUR(tm), work thataEUR(tm).
Budget spent and overall project completion
Items to take
Project risks and issues
HereaEUR(tm), an example from TeamGanttaEUR ™,’s free status report template
Project health report example
A project health report gives a snapshot of the project’s status. ItaEUR ™, which can be shared on screen with your team and stakeholders, lets everyone know at a glance whataEUR ™, is on schedule, whataEUR ™, is behind, and when it’s due.
Risk assessment example
You can use a risk assessment to help you identify and classify project risks based upon their severity and likelihood of occurring. This allows you to prioritize issues and stop them from destroying your project’s success.
Time tracking report example
A time tracking report allows you to see how your team is spending time on project tasks, and how it compares with your project estimate. This report helps you to spot potential budget overages and provides valuable insight that can be used to improve future project estimates.
Baseline report example
A baseline report compares your original timeline to your actual project timeline. This allows you to learn from the past and plan for future projects. ItaEUR(tm), which is also useful for showing how delays or changes affect the overall project timeline, is also useful.
HereaEUR(tm), an example of a baseline report, shows the planned timeline in grey and the actual timeline.
Project management reporting best practices
Do you want to get the most out of your project reports? These project reporting tips will help you make the most of your reports.
Set a cadence. A reporting schedule establishes regular touchpoints so everyone knows when to expectaEUR”and perhaps even provideaEUR”important project updates. Be sure to keep communication open between scheduled reports.
Mind your data. A report is only as good and accurate as the information it contains. Before sharing your reports with clients or stakeholders, ensure that the project details are correct and up-to-date.
Write for your audience. Executive stakeholders and clients don’t need to be absorbed in the details of the project. ItaEUR(tm), keep it simple with bullet points and avoid technical jargon to make it a friendly read for everyone.
Add visuals. A p