Microsoft’s Sharepoint is an excellent online collaboration tool. It has many advanced features, including data and task management, blogging, and team management. Sharepoint allows users to share data from one place. It allows data management for multiple organizations from one place. Depending on their business needs, organizations can design, create and grant permissions to others.
Categories of Sharepoint
Sharepoint On-Premises is the first. It requires significant capital investment to install physical hardware and pay for electricity, licensing, support, and maintenance.
Sharepoint Online is another option. This involves outsourcing the entire infrastructure to the cloud (in this case, the Microsoft providers). Microsoft offers SharePoint Online and Office 365, which are cloud-based alternatives to SharePoint On-Premise. Office 365 is a Software as a Service, (SaaS), cloud computing product.
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SharePoint On-premise environment
The main difference is that On-Premises requires more space and an IT team to manage the server and add patches.
It matters a lot to a business where your corporate information is stored. Some companies are unable or unwilling to store their data in a cloud environment for legal or compliance reasons. For these reasons, On-Premises is the best choice.
Privacy/Legal Reasons – Very few organizations use On Premises for privacy or legal reasons. Hospitals are an example. The data in the cloud is hosted by Microsoft. In the event of legal disputes, there are no privacy issues.
Online editing of Microsoft Office documents is possible with most subscriptions, including those for mid-sized and enterprise businesses (subscriptions E2,E3 and E4). The best Microsoft Office Web Apps for you will depend on your budget.
Advanced customization- Cloud is not the best option if you want to customize and build advanced customizations. For the same reason, some large organizations choose to remain on Premises.
Consider also the dependence on the Internet for complete access to your data if you are moving to the Cloud. Accessing your data via the Internet is a risky proposition if you don’t have access to it. You should also ensure that Sharepoint Online supports the way you have stored your data. Otherwise, you might not be able to access it.
It is also possible to lose control of the SharePoint farm. Microsoft may release a patch or a new version to SharePoint that breaks one of your Web applications. You won’t be able to test it ahead of time, or prevent it from being deployed.
Online is a great option for many reasons.
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