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Project management is crucial for the success or failure a project. This applies to both large corporations and small businesses. Many projects fail, which can cost companies money and time. Hiring a project manager or investing in project management software can reduce the chance of failure.
Although project management can come in many flavors, including agile and traditional, it is important to choose the right project software for your company based on your current needs and future growth.
You could find yourself overextended by using the wrong software. Software that is tailored to the needs of your project and your team will help you achieve your goals more efficiently and with less strain.
I’ll cover:
Considerations before you choose project management software
How to Choose the Right Project Management Software
Considerations before you choose project management software
Evaluate the value proposition. You, or your clients, may wonder if project management software is really necessary. It would be cheaper to manage the project yourself, rather than investing in a tool. Isn’t it our job to do more with less?
Investing in PM software will save your team money over the long-term. Project management software organizes tasks and highlights risks and challenges. It also reduces the need to hold time-consuming status updates meetings to evaluate project progress. Instead, team members can deliver updates asynchronously, saving meetings for discussion and problem-solving.
Methodologies for Project Management
Understanding project management is an important step in choosing the right software. There are many methods for managing projects. These can range from rigidly planned planning to flexible, iterative methods. The predominant methodology that your projects will follow will determine which software you choose.
The waterfall method is the easiest approach. A project is divided into phases, which must be completed in chronological order. This method is best for tasks that require step by step completion and where the process is not expected change. Software that emphasizes task dependencies and deadlines is a good choice.
Iterative approaches work better for projects that require more flexibility (e.g. the key features of a mobile application). Agile project management is about breaking down the goal into smaller pieces that can be worked on simultaneously. This umbrella covers Kanban and Scrum project management.
Scrum project management uses sprints, which are short, focused cycles that allow the team to complete their work. Kanban promotes efficiency and uses a Kanban Board to manage tasks. Each stage of the Kanban process is represented by separate columns (e.g. to do, doing and done). You’ll need to choose software that allows you to visualize the work of agile projects.
Most Important Features
Each project has its own requirements and needs. However, a good project management program should be able do the following:
You should be able assign tasks and manage them, as well as schedule and manage deadlines. Each member of the team should be able see which tasks are due and when they need to be completed.
Your team members should be able communicate with you and the other members of the project team. The tool should allow file sharing between and among team members.
All members of the team should have access to project data (e.g. task details, supporting documents), and data should either be stored locally or in the cloud, depending on your requirements.
You should be able create and customize project dashboards for reporting purposes.
The tool should be able to integrate with other apps used by your organization