What are the best practices in project management?
If you didn’t want to be the best project manager possible, you wouldn’t be where you are today. We thought it would be a great idea to make your job easier by compiling a list with our top project management tips and techniques. There are also some templates and examples to help you get started.
We recommend 13 best practices in project management.
Document project requirements
Don’t underestimate projects in a vacuum
To get stakeholder buy in, use a project brief
Establish a clear project plan
Take care of your team’s workload
Clarify the roles and responsibilities of each project
Communicate early and often
Monitor the progress of your task
Keep scope creep in check
Post-mortem: Conduct a project
You can iterate on your process
Leadership skills are essential
The easiest way to create a project plan
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TeamGantt makes it easy to use best practices when you plan and manage your work. You can manage any project like a pro with the help of our tools and advice.
Try TeamGantt for freeTry TeamGantt for free1. Document project requirements
Do you want project stakeholders to be happy with the final outcome of your project? To tie a big red ribbon around your project, make sure you document all features, functions, tasks, and other tasks. This will help you create a plan that helps you achieve your project goals. This template is free and can be used to capture your project requirements.
2. Don’t underestimate projects in a vacuum
It can feel like a lot of guesswork when it comes to project estimation. It doesn’t have it to. These 3 resources will help you estimate your projects more accurately.
Work breakdown structure: This is a common way to estimate projects. You basically list all the tasks and subtasks required to complete a project. Check out these examples and best practices for work breakdown structure.
Past projects: You can learn a lot from past projects about the time and effort required to complete a similar project. So why not let past experience guide your project estimates? TeamGantt allows you to compare the actual and planned timelines for projects that have baselines.
Your team: Have your team weigh-in on project estimates to ensure you are being realistic about the time required to complete the task. They’ll be doing the work.
3. To get stakeholder buy in, use a project brief
A project brief is a document that outlines the project objectives, scope, deliverables and milestones. It also includes timing, activities, processes, and resources required to deliver your product. It can be used to establish clear expectations and gain buy in on the front end. It can also help to prevent scope creep and guide decisions after the project launches. This project brief template is a great place for you to start.
4. Establish a clear project plan
A solid plan is the most important thing you can do as a project manager. It maps out the steps everyone must take to complete the project on time and within budget. Here are some quick tips:
Make sure you organize your project into clear phases and task groups to make it easy for everyone to understand.
To draw attention to important dates, approvals or deliverables, add milestones.
You can create dependencies between tasks that must occur in a certain order.
TeamGantt’s sticky notes feature can be used to communicate important tasks details such as scope, roles, and responsibilities.
5. Take care of your team’s workload
If your team is overwhelmed with too many tasks, it can cause your project to lose momentum quickly. This can also lead to missed deadlines. Before you commit to a plan, make sure you have considered the entire resource allocation picture. TeamGantt allows you to check the availability of your team before assigning tasks. This ensures that you aren’t wasting time.